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How to use flowcharts to visualize workflows




A flowchart is a technique for visualizing a workflow. By making a flowchart, you can leave more effective results at work.

After reading this article you will know:

● What is a workflow?

● What is a flowchart?

● How to use flowcharts

Please read this article and use flowcharts at work.

What is a workflow

Workflow (or business flow) refers to the sequence of operations. It is a content and diagram that shows which work should be given to whom. Presenting a workflow can help you work more smoothly, improve your decisiveness, and increase your productivity.


Example of workflow

From manufacturing to sales of product A:

1. Outsourced manufacturing (OEM)

2. Purchase product

3. Quality check

4. Delivered to Warehouse A


5. Packaging

6. Wholesale

7. Sales

8. Reach your customers

9. Marketing

10. Sales

11. Reach the customer

Why Use Flowcharts?

A flowchart is a way to make the workflow easier for others to understand. By drawing the actual work in a way that is easy to visualize, it becomes easier to understand the overall picture.

If you turn the previous item into a flow chart, even people who don't know about manufacturing and sales should be able to understand the flow of work easily.

From production to sales of product A

Packaging → Wholesaling → Sales

                             ↗︎                    ↓ 

Manufacturing consignment → Purchase → Quality check → Delivered to Warehouse A               Customer

                           ↘︎                      ↑

                                                                                      Marketing                          Sales

How to use flowcharts

Flowcharts can also be used to:

1. Use in the business description

You can easily understand the business of other companies and new graduates who will work together in the future. It is easy to understand how we can help as we support the business together.

If you are a new graduate, you can see how your work is useful by actually looking at the flow chart. As a result, it will lead to motivation for work.

2. Use it to solve problems

When there is a problem, you can think about what the problem is and how to prevent the problem. Let's use the workflow above.

For example, if a product's packaging was torn, the workflow shows that it was wrapped after it was delivered to the warehouse. This means that problems can be identified and addressed from packaging to customer.

3. Use it for decision making

Visualization allows you to understand how much work is involved in each process. Therefore, it is possible to challenge new things while grasping the whole and making adjustments.

For example, when including a new process, you can see and understand who is in charge of that process to make things easier.

Easy-to-understand work with flow charts

A workflow can be explained without a flowchart. However, the simple task of colouring and organizing them will make your work easier. Please use the flowchart in your work.

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